General Board Member Position Description
Position Title: Member of the Board of Directors of the Aquaponics Association
Length of Term: Two years (three term limit)
Reports To: Entire Board of Directors
The mission of the Aquaponics Association is to connect growers from around the world and spread accurate information about aquaponics. The Association is a 501c3 non profit organization.
The Board of Directors is legally and ethically responsible for all activities of the organization. To that end it:
- Determines how the organization will carry out its mission through long and short-range planning
- Adopts an annual budget and provides fiscal oversight
- Recruits, orients, and develops board members
- Hires and evaluates the performance of the executive director
- Evaluates its performance and overall performance of the organization in achieving the mission
- Establishes policies for the effective management of the organization
Expectations of the Board as a Whole:
- Determining the mission and purposes of the organization
- Selecting and evaluating the performance of the chief executive
- Strategic and organizational planning
- Ensuring strong fiduciary oversight and financial management
- Fundraising and resource development
- Approving and monitoring the organization’s programs and services
- Enhancing the organization’s public image
- Assessing its own performance as the governing body of the organization
- Understand and promote the organization’s mission
- Be familiar with the organization’s programs, policies, and operations
- Attend board meetings and appropriate committee meetings
- Serve as an active advocate and ambassador for the organization and fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission
- Leverage connections, networks, and resources to develop collective action to fully achieve the organization’s mission
- Actively serve on at least one committee and offer to take on special assignments
- Review agenda and supporting documents prior to meetings
- Provide reports, materials, and other items associated with Board responsibilities and activities in a timely manner.
- Participate in fundraising activities and special events
- Notify the board of any potential conflicts of interest that may arise prior and during serving as a board member
- Maintain confidentiality about all internal matters of the organization
Time Demands (approximate):
- Attend and actively participate in at least 75% of board meetings (4 monthly board meetings, approximately 1 hour in length, on every Thursday of the month, except holidays)
- Attend and actively participate in committee meetings and/or related working groups (3-5 hours per month as determined by the committee)
- Attend and actively participate in the annual planning retreat (1 weekend day)
- Attend and actively participate in the annual meeting (approx. 3-4 hours)
- Attend special events such as fundraisers and ground breaking ceremonies (1 fundraisers per year recommended)
- Meet with potential donors/funders to make a case for funding the organization, answer questions, etc. (approx. 4 hours annually)
Desired Professional Skills and Abilities:
These are skills that will be useful to the Association, but a candidate does not need to possess all of these skills themselves
- High level strategic thinking and planning. Ability to envision and convey the organization’s strategic future to the staff, board, volunteers and donors.
- Ability to effectively communicate the organization’s mission to donors, volunteers and the overall community.
- Demonstrated ability to oversee and collaborate with staff.
- A history of successfully generating new revenue streams and improving financial results.
- Active fundraising experience. Excellent donor relations skills and understanding of the funding community.
- Previous success in establishing relationships with individuals and organizations of influence including funders, partner agencies and volunteers.
- Solid organizational abilities, including planning, delegating, program development and task facilitation.
- Strong financial management skills, including budget preparation, analysis, decision making and reporting.
- Strong written and oral communication skills.
- Strong leadership and interpersonal communication skills.